Move your fleet off spreadsheets without losing a row.
A factual comparison of spreadsheets, generic maintenance software and Tyre Pulse, and what moving your files across involves.
Spreadsheets break when more people need the same fleet record.
A spreadsheet is fast to start and flexible. The cost appears when sites, workshops and finance each keep their own copy and the field cannot update it from where the work happens.
- Several copies of the truthThe site in Dammam keeps its own tyre sheet, the workshop keeps another, and month end is spent reconciling them.
- No trail behind a numberWhen a cell changes, the file rarely records who changed it, when, or what it said before.
- The field cannot reach itA tyre man on a remote site with no signal cannot update a shared file, so readings arrive days late or not at all.
How the three approaches compare.
Generic maintenance tools differ widely, so that column describes the typical case. Check any specific product against your own list.
| Capability | Spreadsheets | Generic maintenance tool | Tyre Pulse |
|---|---|---|---|
| Tyre history by serial and wheel position | Possible with discipline, one row per fitment, kept by hand. | Varies by product. Tyres are often held as stock parts without a wheel position. | Built in: fitment, removal and scrap by serial, position and odometer. |
| Cost per km by tyre brand and size | Needs formulas joining purchases to odometer readings, maintained by hand. | Usually needs custom reports or an export to a spreadsheet. | Reported directly, per km for vehicles and per engine hour for plant. |
| Field capture with no signal | No. Shared files need a connection to update. | Varies by product. Many mobile apps need a connection. | The Android app works offline and syncs when the signal returns. |
| Defect to job card | Manual: someone copies the defect into the workshop sheet. | Often supported where inspections and work orders are in the same product. | A defect on an inspection raises a tracked action or work order. |
| Several countries and currencies | Separate files or tabs, with totals mixed by hand. | Varies by product. | Each country reports in its own currency, and totals are never blended. |
| Who can see what | File sharing settings, usually all or nothing per file. | Role-based access is common. Site-level limits vary. | Access by company, country, site and role, enforced in the database. |
| Change history | Limited to the file's version history, if enabled. | Usually an audit log on records. | Sign-ins, approvals, access changes and exports are written to an audit trail. |
| Setup effort | Lowest. Anyone can start a sheet today. | Moderate. Configuration and data loading are needed. | Moderate. We import your asset list, job cards and tyre files during onboarding. |
How the move works.
Most of the work is ours: you send the files, we map them, your team checks the result.
Where your spreadsheets end up.
- Platform overviewEvery module the spreadsheets are replacing, in one connected system.See the module
- Inspections and safetyPhone checklists that replace the paper form and the end-of-day typing.See the module
- Inventory and reportingStock, purchasing and the reports you currently build by hand.See the module
What you need to start.
Bring the files you already have. Nothing needs cleaning first.
- NeededYour current spreadsheetsWhatever you track today. Messy files are normal and expected.
- NeededA list of users and sitesWho works where, so access can be set by site and role from day one.
- OptionalERP exportsJob cards and expense lines, if your ERP holds them.
- OptionalOne owner per countryA person who confirms the imported records match reality before go-live.
Questions before leaving spreadsheets.
- When is a spreadsheet still the right tool?
- When one person owns the fleet record, the fleet is small, and nobody in the field needs to update it. Once several sites, roles or countries edit the same data, the copies start to disagree.
- Will we lose our historical data?
- No. Historical tyre, job card and expense records are imported, and duplicates are checked before anything is saved. Your original files stay with you.
- Can we still export to Excel?
- Yes. Every register exports to Excel and PDF, so existing reports and habits can carry on.
See your own spreadsheets as one fleet record.
Send one site's tyre and job card files. We show them imported and checked in a demo.